The terms for using NCSCSP, the Centralized Storage Platform at ncscsp.ncsmosiac.com. Files, calendars, contacts and Talk all fall under this page.
It’s written in plain English on purpose. If you read it and still aren’t sure what something means, ask.
Last updated: 9/25/2026
Who runs this
NCSCSP is operated by Northland Central Services (NCS MIS/IT). It is a private system, not a commercial product, and it is not offered to the public.
Contact: Help desk: ncshds.northlandcentral.org Email: support@ncsmx.org Phone: (210) 904-8005
Who may use it
Access is by invitation only. Your account is issued by NCS MIS/IT and tied to your NCSCAS credentials through NCSMFA.
Your account is yours alone. Don’t share your login, and don’t let anyone else use your session. If you think someone else has your credentials, report it immediately — that’s a lockout-and-reset job, not an embarrassment.
Accounts belonging to anyone under 18 are held with the knowledge of a parent or guardian, who is responsible for how that account is used.
Access can be suspended or removed at any time, for any reason, including misuse, a security concern, or you simply no longer being part of NCS. Where it’s practical, you’ll be told first and given a chance to take your files with you.
Acceptable use
Use it for your own files, your own calendar, and conversations with the people on it. That covers nearly everything anyone actually does.
Don’t use it to:
- Store or share anything illegal, including material you don’t have the rights to distribute.
- Store or share sexual material involving minors. This is reported to law enforcement without exception.
- Harass, threaten or impersonate anyone.
- Host malware, or attempt to access accounts, files or systems that aren’t yours.
- Run it as a file-hosting service for people who don’t have accounts. Share links are for sharing with specific people, not publishing to the internet.
- Deliberately consume resources to the point of degrading it for everyone else.
If you’re not sure whether something is fine, it probably is. If you’re asking because you suspect it isn’t, it probably isn’t.
Your files are yours
You keep ownership of everything you upload. NCS claims no rights to your content and does nothing with it except store it, back it up, and deliver it back to you and to whoever you choose to share it with.
Nothing you store is sold, licensed, analysed for advertising, or used to train anything.
What the administrators can see
This section exists because the honest answer is more useful than the comfortable one.
Files stored on NCSCSP are not end-to-end encrypted. They’re encrypted in transit and stored on hardware we own, but the server can read them, which means an administrator with server access technically can too. Talk messages are the same.
What that means in practice:
- Your files are not browsed, read or reviewed as a matter of routine.
- An administrator may access account data or content only when it’s genuinely necessary: fixing a problem you’ve reported, recovering data at your request, investigating a security incident, dealing with a clear violation of the rules above, or complying with a legal obligation.
- Where you’ve asked for help, it’s assumed you’re fine with us looking at what’s needed to fix it. Where you haven’t, you’ll be told afterwards unless the law or an active security investigation prevents it.
If something must be unreadable by anyone but you under all circumstances, don’t rely on NCSCSP for it. Encrypt it yourself before uploading, or keep it in NCSMCS, which is built for exactly that.
What gets collected
Only what’s needed to run the service:
- Account details — your name, username, email address, and group memberships from the directory.
- Your content — files, calendars, contacts, and Talk messages you create or upload.
- Logs — sign-ins, IP addresses, device and app information, and file activity (uploads, shares, deletions). These exist for security and troubleshooting, and are kept for a limited period before being discarded.
There is no third-party analytics, no advertising tracking, and no data sent to outside companies to profile you.
Third parties we do rely on: NCSCSP runs on our own hardware. Offsite backups are stored [FILL: encrypted, with which provider, or on our own hardware at another site — state it plainly]. Nothing else leaves our infrastructure as part of normal operation.
Backups, and what they don’t promise
Your data is replicated across multiple machines and backed up offsite. That protects against hardware failure and against losing a site.
It is still one copy of your data in one system. Anything you’d be devastated to lose deserves a second copy somewhere you control. That isn’t a lack of confidence in the backups; it’s how anyone sensible treats data they care about, including the people running this.
Deleted files go to the trash and are recoverable for a while. After that, recovery from backup is sometimes possible and never guaranteed.
No guarantees
NCSCSP is provided as-is, by one person, on a best-effort basis. There is no service level agreement, no guaranteed uptime, and no warranty of any kind, express or implied, that it will be available, error-free, or fit for any particular purpose.
To the fullest extent the law allows, NCS is not liable for any loss arising from use of the service or from being unable to use it, including lost data, lost time, or anything that depended on a file being where you left it.
Current status is always on NCSGSS.
Legal requests
If NCS receives a subpoena, court order or other legal demand for your data, we will only disclose what the law actually compels, and will tell you about it unless legally prohibited from doing so.
When your account ends
When an account is closed, you’ll normally be given time to download your data. After that, it’s deleted from the live system, and ages out of backups on the normal schedule.
You can ask for your account and data to be deleted at any time through the help desk.
Monitoring notice
By signing in, you acknowledge that this is a private system, that activity on it is logged as described above, and that those logs may be reviewed for security and operational purposes.
Changes to this page
This page will change as the service does. Meaningful changes will be announced rather than slipped in quietly, and the date at the top will always reflect the latest version. Continuing to use NCSCSP after a change means accepting it.
Governing law
These terms are governed by the laws of the State of Texas.
Software
NCSCSP is built on Nextcloud, which is free and open-source software licensed under the GNU Affero General Public License. The source code is available at github.com/nextcloud.